The Future of Scheduling Starts Here
Students and staff don’t worry about their schedules because Celcat AI gets them there on time, every time. Even when you make late-stage changes, the system adapts automatically so everyone knows where they need to be and when.
Connected, AI-native, and built for the cloud, Celcat AI works seamlessly with your existing systems and scales with your institution’s ambitions. It delivers flexibility and resilience from day one, freeing your team to focus less on scheduling headaches and more on strategy.
Interactive Timetabling
Building Accurate, Clash-Free Schedules Instantly
Celcat AI’s dynamic workspace lets you start anywhere, staff, rooms, modules, or policies, and builds connections automatically. Intelligent agents analyse every relationship in real time, identifying potential conflicts before they occur and suggesting the best resolution instantly.
No more waiting for complex rules to be configured, Celcat AI learns from your institution’s policies and your knowledge and experience, and applies flexible, policy-driven logic to deliver accurate, conflict-free schedules faster than ever, while always keeping the timetabler firmly in control.
Publishing
Keeping Everyone Informed Instantly and Everywhere
Celcat AI ensures that staff and students always have the latest information in real time. Personalised timetables update automatically across every channel from every major online calendar, our own dedicated calendar view, to the Celcat Now mobile experience. So, everyone stays perfectly in sync, no matter where they are.
Powered by intelligent agents, every change triggers smart notifications, ensuring no one misses an update, a room change, or a schedule adjustment. Communication becomes effortless, accurate, and always on time.
Faculty Room Booking
From Request to Confirmation Streamlined and Intelligent
Celcat AI transforms room booking into a fully connected, automated process. Intelligent agents handle every step, from tutor requests to final confirmation, instantly checking availability, enforcing policy rules, and ensuring the right space is allocated every time.
Faculty and administrative teams stay fully in control, with transparent workflows and approval options where needed. Facilities managers gain real-time visibility of bookings, utilisation, and room conditions, while staff & students enjoy a simple, responsive experience that feels effortless.
Automated Timetabling
Model, Optimise, and Schedule Intelligently
Celcat AI doesn’t just automate timetabling; it models it. Set your policies, priorities, and constraints, and intelligent agents generate fully optimised schedules for teaching, exams, and everything else, all grounded in real-time data and institutional context.
Built on a connected graph database, the system understands relationships between people, rooms, and rules, not just fields in a table. This allows it to balance resources, predict pressure points, and explain every decision it makes.
AI agents provide transparent insights throughout the process, showing how each choice aligns with policy, availability, and utilisation targets. Whether run centrally or with input from academic staff, Celcat AI ensures fairness, clarity, and efficiency -producing schedules that are accurate, explainable, and ready in a fraction of the time.
Reporting
From Reports to Real-time Insight
Celcat AI transforms reporting into an intelligent, continuous process. Every timetable action, every change, booking, or update instantly feeds into a live analytics layer powered by its graph database. This connected structure allows the system to understand why things happen, not just what has happened.
AI agents continuously monitor space utilisation, staff workloads, enrolment trends, and policy compliance, surfacing real-time insights and recommendations directly within the interface. Instead of waiting for reports to run, timetablers see live, adaptive dashboards that evolve as data changes.
Scenario modelling takes reporting even further, allowing users to simulate new timetables, room allocations, or delivery models and see the impact instantly. Whether you need a snapshot of current performance or a predictive view of the term ahead, Celcat AI turns your timetable into a strategic decision support system that is clear, contextual, and always up to date.
How do we compare?
It can seem as though ‘everyone does everything’. Look closely at structure and services though, and some fundamental differences arise.
| Celcat | Technology One | One Advanced | |
|---|---|---|---|
| Focused purely on timetabling? | Celcat | Technology One | One Advanced |
| On-premise version supported? | Celcat | Technology One | One Advanced |
| Cloud version supported? | Celcat | Technology One | One Advanced |
| Unified, timetable-centred structure? | Celcat | Technology One | One Advanced |
| Founded and head quartered in the UK? | Celcat | Technology One | One Advanced |
“The introduction of Celcat Timetabler solved a major legacy issue and many more besides.”
Doris Shand Scheduler, Northeastern University London
Client Stories
Trusted by over 200 institutions
Celcat software has a proven track record of delivering exceptional results. Our case studies showcase how we have helped educational institutions of all sizes achieve their goals. Discover how we can transform your institution.
