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MINIMISE TIME CREATING EVENTS

Timetabler  Client interactive features and functionality:

  • Copy & Paste events within or across timetable grids
  • Duplicate events
  • Create events across multiple weeks
  • A smart timetable adviser

The smart adviser permits the user to define search parameters for rooms, staff and times slots effortlessly. Using standard and user defined filters, available resources and time slots are presented for selection and inclusion in the event.

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MANAGE YOUR INSTITUTION'S RESOURCES EFFECTIVELY

Timetabler  Client interactive features and functionality:

  • Up to seven resource types including: Staff, Room, Student, Module and Group
  • Up to eight classification types including: Sites, Event Category, Departments, etc.
  • Identify and search for resources by name, unique name and department
  • Create relationships between resource types

Relationships between resources are quickly created using the Fixed and Preferred resources functionality. For example, users can create a rule whereby a room is automatically allocated to the event when the module is timetabled because the module is always taught in that room -  a fixed resource. Another example is where the user is presented with a list of preferred staff having assigned the module to the event as all of the staff are capable of teaching the module. The user simply selects the appropriate staff member from the list.

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VIEW MULTIPLE TIMETABLES ON ONE SCREEN

User-friendly view of your timetable grids

Timetabler  Client interactive features and functionality:

  • Viewing multiple resource timetables
  • Analysis on how event creation impacts on other resource timetables at a glance
  • Dynamic usage charts to identify availability and timetable schedule

Usage charts are available for any resource type. View all or a filtered list of resources of a certain type for a day of a week or multiple weeks. Users can create, delete and modify timetable events in the usage charts view.

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DYNAMIC CLASH CHECKING

Timetabler  Client interactive features and functionality:

  • Manually clash checking events on creation
  • Automatically clash checking events on creation using dynamic clash checking
  • Verifying that your timetable is clash-free using the Clash Checking Wizard

Identify and resolve, where needed, any clashes in the timetable. Timetabler  Client functionality allows the user to do this in real-time particularly flagging double bookings using dynamic clash checking. More complex checks such as incomplete events, targets and travel time are identified using the Clash Checking Wizard.

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REAL-TIME RESOURCE STATS AT A GLANCE

Timetabler  Client interactive features and functionality:

  • Viewing real-time statistics for all resource types by period, day and week
  • Configuration of statistics to produce accurate reports
  • Viewing a working sheet and send to a spreadsheet
  • Printing statistical hard copy reports including chart and summary information

CELCAT Timetabler  statistical reports are fully configurable to present accurate information. For example, the user can choose to exclude break times from staff reports to reflect accurate staff/student contact time. Users can configure the report to apportion time where multiple resources are allocated to the event and resolve time where the staff member is double booked.

“The event wizard in CELCAT Client has proven very useful when performing large actions, especially during our busy times”

Sean Fealy, Edinburgh College

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